Request for Quote – CRB Editor

Click Here for more info

Notice to Prospective Bidders
August 31, 2016
To Whom It May Concern,
You are invited to review and respond to this Request for Qualifications (RFQ), entitled:
RFQ – Citrograph Managing Editor
Deadline for Submission of Proposals is Close of Business, September 16, 2016
In submitting your proposal, please comply with these instructions.
Note that all agreements entered into with the State of California will include by reference
General Terms and Conditions and Contractor Certification Clauses that may be viewed and
downloaded at internet site
In the opinion of the Citrus Research Board and the California Department of Food and
Agriculture, this RFQ is complete and without need of explanation. However, if you have
questions, or should you need any clarifying information, the contacts for this RFQ are as
Gary Schulz Joshua Crowell
President Contracts and Grants Coordinator
217 N. Encina 217 N. Encina
PO Box 230 PO Box 230
Visalia, CA 93279 Visalia, CA 93279
E-Mail: [email protected] E-Mail: [email protected]
Phone: (559)738-0246 Phone: (559)738-0246
Please copy both contacts on all communications. Also, note that no information given will be
binding upon the State unless such information is issued in writing as an official addendum.
Gary Schulz
Citrograph Managing Editor
Basis for Request for Qualifications
The California Citrus Research Board, hereinafter referred to as “CRB”, is organized under the
authorities of the California Marketing Act, referred to here as the “Act” (Chapter 1 of Part 2, Division
21 of the California Food and Agricultural Code). The CRB has been in existence since 1968, and the
specific authorities governing its activities are contained in the grower‐approved California Citrus
Research Program (the “Order”). During the existence of the CRB, it has utilized assessments
provided by California citrus growers to fund production research, variety development, quality
assurance, clonal protection, public education and interaction. The CRB also receives federal grant
monies to fund research projects.
As a service to the Growers and the industry, the CRB produces a quarterly publication known as
Citrograph, which serves as an industry‐wide demonstration of the research that the grower
assessments fund. In order to produce a quality product, the CRB needs a qualified Managing Editor
to assist with the production process.
Scope of Work to be Performed
The Managing Editor will perform the following services:
1. Participate in quarterly issue planning teleconferences;
2. Provide content suggestions;
3. Write articles, as warranted – to include research, ongoing contact
with authors, interviews, writing, submission for approval, editing;
4. Maintain written and verbal communication with other authors, as
warranted and/or requested;
5. Copy CRB on all correspondence, drafts and other emails so that they
may maintain an electronic record of all actions and status;
6. Establish and maintain current Dropbox folders as a repository for all
drafts and approved articles to be shared by CRB and production
7. Edit all written material that will appear in each issue. This includes
subsequent revised drafts of all material;
8. Submit an editorial list to production vendors;
9. Providing recommendations on layout and design to production
vendors, as appropriate;
Request for Qualifications
Citrograph Managing Editor
Page 2 of 6
10. Maintain contact as needed with production vendors;
11. Submit all final editorial content to production vendors on deadline,
unless a delay is generated by an author or CRB. CRB will make every
good‐faith effort to provide all editorial content to the Managing
Editor no later than 48 hours before the editorial deadline; and
12. Proof PDFs submitted by production vendors. This includes
submitting corrections and comments and then passing on to CRB for
their additional corrections and comments. As many PDF versions of
the magazine proof will be edited as required.
Minimum Qualifications
Managing Editor shall have the following qualifications:
‐ Graduation from an accredited 4 year institution with a degree in English, Journalism,
Communications, or a related field;
‐ Completion of or coursework completed towards graduate degrees in English,
Communications, or related field is highly desirable;
‐ At least 10 years of professional writing, proofing, and editing, especially for industry‐related
‐ Experience working in the agriculture industry, preferably citrus;
‐ Desirable experience includes working directly with growers, Boards, Commissions, and
other government agencies;
‐ Preferable experience includes working with scientific researchers;
‐ At least one year of contract based experience, including task management and tracking
billable hours;
Request for Qualifications
Citrograph Managing Editor
Page 3 of 6
Other Qualifications
‐ Should be an outgoing, self‐starter;
‐ Detail oriented, and highly organized;
‐ Proficient in Adobe and Microsoft Office Suite;
‐ Ability to facilitate communications between scientific researchers and CRB staff;
‐ Understanding of appropriate scientific terms and writing conventions;
‐ Ability to manage multiple priorities with tight deadlines;
Request for Qualifications
Citrograph Managing Editor
Page 4 of 6
Proposed Fees for Service
Candidates submitting responses to this Request for Qualifications should provide a breakdown of
his or her fees for providing the services described above.
The breakdown must be itemized by:
Fee for Service:
Reimbursable Expenses:
Other costs/fees:
Also include a list of at least three references from past editorial clients that the CRB may contact as
part of our evaluation process, as well as a Resume and Cover Letter.
All responses are due by close of business on Friday, September 16, 2016. The successful
candidate will be selected at the September Annual Board Meeting. Successful award of this RFQ is
contingent on the execution of an acceptable agreement, in the form of a contract or engagement
letter, as mutually agreed upon by both parties. Said agreement shall be for single year’s
engagement, with the option of additional yearly engagements, awarded at the discretion of the
Board of Directors on an annual basis. The total number of yearly engagements shall not exceed a
period of five years.
All communications for this RFQ should be submitted to both Gary Schulz, President, and Joshua
Crowell, Contracts and Grants Coordinator, at the contacts listed below:
Gary Schulz Joshua Crowell
President Contracts and Grants Coordinator
217 N. Encina 217 N. Encina
PO Box 230 PO Box 230
Visalia, CA 93279 Visalia, CA 93279
E‐Mail: [email protected] E‐Mail: [email protected]
Phone: (559)738‐0246 Phone: (559)738‐0246
Request for Qualifications
Citrograph Managing Editor
Page 5 of 6
Background Information
Citrus Research Board Budget and Activities
The CRB conducts scientific research on general production and variety improvement, a quality
assurance program on agricultural chemical residues, pest and disease control functions, and other
activities pertinent to the California citrus industry.
The CRB is funded through assessments paid by California citrus growers at a rate of four cents per
40‐pound box of citrus. This assessment generates just over $7 million per year in addition to outside
grants received of $3 million.
Board of Directors
The CRB operates under the oversight of the Secretary of Food and Agriculture. All actions taken by
the CRB are subject to approval by the Secretary.
The CRB has a board of directors composed of 20 members that are citrus growers from three
different districts throughout the state and one (public) member who is neither a producer nor
marketer of citrus. The Board of Directors includes a Chair, Vice Chair, and Secretary/Treasurer.
There is a five‐member Executive Committee composed of the three officers, and two additional
Board members.
The CRB has a staff of 16 including the President, five senior managers and 12 staff.
Request for Qualifications
Citrograph Managing Editor
Page 6 of 6
Name of Candidate:
Scoring Criteria: Score Weight
Cost of the services
Firms will be rated by total proposed fees.
Technical Experience of the Candidate
Candidates will be rated based on the number of years’
experience performing the duties described above.
Qualifications of Candidate
Candidates will be rated on their qualifications,
including education, continuing education courses
taken during the past two years, years experience in
similar positions, and types of experience will be
Candidates will be rated based on the reviews of
references provided with the RFP.
Total Score 100%

P.O. Box 230 • Visalia • CA • 93279-0230
(559) 738-0246 Office • (559) 738-0607 Fax